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Inventory Management

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Inventory Management

Manage your products, projects, units, pricing, availability, and stock in real time. Gain complete visibility into inventory movement while eliminating manual errors and improving operational control.

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Why Inventory Management ?

Handle complex real estate portfolios with precision and ease. Gain complete control over your property assets, from unit-level tracking to portfolio-wide performance monitoring. Ensure accurate availability, prevent revenue leakage, and accelerate sales with intelligent inventory allocation and real-time insights.

  • Projects, Towers, and Units
  • Cost Sheets & Payment Schedules
  • Negotiation & Offer Management
  • Reporting & Analytics
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Inventory Management

A single unit sold twice, or a price quoted from an out-of-date sheet, costs more than the deal itself — it costs trust. Inventory Management keeps every project, tower, and unit status live across your whole sales network, so what your team sees on screen is always what's actually available.

Live inventory status across every tower
CSV bulk upload and update for entire portfolios
Zero double-booked units with real-time sync

What's Inside Inventory Management

A complete breakdown of the tools built to optimize pricing strategies, eliminate double-bookings, and accelerate inventory turnover.

Projects, Towers, and Units

Manage multi-level inventory hierarchies with ease.

  • Project ManagementComplete project lifecycle management—from pre-launch to possession.
  • Tower ManagementManage multiple towers within a project with distinct configurations.
  • Unit ManagementIndividual unit-level tracking with detailed specifications, statuses, and availability.
  • Bulk OperationsUpload and update inventory using CSV bulk operations.
  • Inventory VisualizationGraphical representation of unit availability across projects and towers.
  • Real-Time StatusLive updates of inventory status—Available, Booked, Sold, Allotted, Under Construction.

Cost Sheets & Payment Schedules

Pre-configure pricing and milestone-based payment plans.

  • Dynamic Cost SheetsCreate multiple cost sheet variants for different unit types and configurations.
  • Payment Schedule TemplatesPre-set payment plans—Construction Linked, Time Linked, Custom.
  • Milestone TrackingAutomatically track construction milestones and trigger payment reminders.
  • Price VariationsConfigure floor-wise, tower-wise, and direction-wise price variations.
  • Quick Price UpdatesBulk update prices across units with proper audit trails.
  • GST & Tax CalculationAutomatic tax calculation with support for GST, TDS, and other statutory taxes.

Negotiation & Offer Management

Track price negotiations and manage provisional bookings.

  • Negotiation TrackingLog and track all price negotiation attempts and counter-offers.
  • Offer CreationGenerate and send formal offers to customers with predefined templates.
  • Offer ExpirySet automatic expiry dates on offers to create urgency.
  • Provisional BookingsManage EOI (Expression of Interest) and soft bookings with token payments.
  • Discount ManagementConfigure and approve discounts with complete audit trails.
  • Special PromotionsCreate time-bound promotional offers with automated application.

Reporting & Analytics

Gain real-time insights into inventory velocity and revenue forecasts.

  • Inventory VelocityTrack inventory absorption rates and time-on-market.
  • Revenue ForecastingProject revenue based on current pipeline and conversion rates.
  • Inventory AgingIdentify slow-moving inventory and implement corrective strategies.
  • Unit Type AnalysisAnalyze demand patterns across different unit types and configurations.
  • Price PositioningBenchmark prices against competition and market trends.
  • Build-to-Sell RatiosTrack pre-sales percentage and construction progress alignment.

Inventory that updates in real time isn't a nice-to-have — it's what stops two agents from selling the same unit to two different families.

Before & After

Before and After Inventory Management

Without Automation
With Inventory Management
Manual, disconnected process for Projects, Towers, and Units, tracked across spreadsheets and group chats.
Projects, Towers, and Units runs inside Doodleone automatically — manage multi-level inventory hierarchies with ease.
Manual, disconnected process for Cost Sheets & Payment Schedules, tracked across spreadsheets and group chats.
Cost Sheets & Payment Schedules runs inside Doodleone automatically — pre-configure pricing and milestone-based payment plans.
Manual, disconnected process for Negotiation & Offer Management, tracked across spreadsheets and group chats.
Negotiation & Offer Management runs inside Doodleone automatically — track price negotiations and manage provisional bookings.
Manual, disconnected process for Reporting & Analytics, tracked across spreadsheets and group chats.
Reporting & Analytics runs inside Doodleone automatically — gain real-time insights into inventory velocity and revenue forecasts.
FAQ

Common Questions About Inventory Management

Manage multi-level inventory hierarchies with ease. Organize your real estate portfolio by projects, towers within each project, and individual units with detailed specifications including size, layout, floor, direction, and availability status. The system supports bulk import, drag-and-drop reordering, and quick search across all inventory levels.
Pre-configure pricing and milestone-based payment plans. Define base prices, discounts, taxes, and additional charges per unit type or tower. Create payment schedules linked to project construction milestones (e.g., foundation, superstructure, finishing, handover) with automated invoice generation and payment reminders to ensure timely collections.
Track price negotiations and manage provisional bookings. Capture every offer, counter-offer, and discount request with full audit trails. Convert verbal commitments into provisional bookings with expiry dates. Once terms are finalized, seamlessly convert provisional bookings to confirmed sales agreements without re-entering any data.
Yes — cost sheets support floor-wise, tower-wise, and direction-wise price variations, with bulk updates and a full audit trail. You can set premium pricing for higher floors, corner units, or specific views. The system automatically applies the correct pricing based on unit attributes, eliminating manual errors.
You can block units for interested buyers for a specified period (e.g., 48 hours) to prevent double-booking. Allocate specific units to sales agents for follow-up. Set release triggers that automatically release blocked units if the buyer doesn't confirm within the timeframe. This ensures inventory is always accurately reflected in real-time across your sales team.
Each unit has a real-time status indicator — Available, Booked, Sold, Under Negotiation, Blocked, or Under Maintenance. The status updates automatically based on sales activity, payment milestones, and approval workflows. You can also manually override status for special cases. A complete history log tracks every status change, who made it, and when.
Yes — assign and track inventory allocated to channel partners with exclusive inventory pools, partner-specific pricing, and sales performance monitoring. Generate partner-wise commission reports, track booking status, and manage partner payouts automatically. You can also set expiry dates for inventory allocated to partners to ensure timely sales.
Get real-time insights through customizable dashboards — inventory velocity, unit-wise performance, revenue forecasts, sales team productivity, and channel partner contributions. Reports include unit aging analysis, revenue by project/tower, booking trends, payment collection status, and agent performance metrics. Export any report in PDF, Excel, or CSV format for stakeholder presentations.
Inventory Management

Ready to put Inventory Management to work?

Speak with our experts to discover how Doodleone's Inventory Management delivers real-time unit availability, automates dynamic cost sheets, and prevents double-bookings across all your projects.

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